Gearing up to apply for an Administrative Assistant role and want to ensure your application stands out from the pack?
We’ve crafted a friendly guide to help you highlight your organisational prowess and communication skills.
Check out our Administrative Assistant resume example below for a touch of inspiration to kick-start your own standout resume.
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Administrative Assistant Resume Example
The Administrative Assistant resume example displayed above is a great example of proper resume structuring and top content.
It is crafted to appear professional and to ensure it’s an easy read for busy recruiters.
Follow the upcoming steps to write a winning Administrative Assistant resume that lands you interviews.
Administrative Assistant resume structure & format
Resume structure
Structuring your resume correctly is key to making a strong impression on recruiters.
Your resume should consist of the following sections:
- Contact details: Your personal contact information.
- Resume summary: An engaging summary highlighting your suitability for Administrative Assistant jobs.
- Core skills: Specific skills pertinent to your field in a bullet-point format.
- Work experience: Recent and relevant job positions in reverse chronological order.
- Education: Detailed educational background applicable to your field.
- Additional info: Optional but useful details like languages or relevant hobbies.
How to format your Administrative Assistant resume
The format of your resume determines how attractive it will look to hiring managers, and how easy it will be for them to read.
Here are the main things to remember when formatting your resume.
- Resume length: Keep your resume short and sweet, ideally around 1 to 2 pages, as recruiters have loads to get through daily and not much time to read each one.
- Font & colour scheme: Use a simple font which is easy to read and avoid elaborate ones which might make reading difficult. Go for black-text-on-white background, but feel free to add a splash of colour in the design to help your resume stand out.
- Page layout: Ensure your page is divided into clear sections with bold headings or borders, as this enables readers to quickly pinpoint the information they’re interested in.
- Break text up: Break up text with concise bullet points and brief paragraphs, ensuring busy recruiters can easily absorb the info.
- Photos: Photos are not mandatory in Australia but you can add a small headshot to the top if you like.
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Contact Details
Employers need to know who you are, and how to contact you – so whilst your contact details section is fairly simple, it’s important to get it right.
Add these 4 essential details to the top of your resume, trying not to take up too much space:
- Your name and a professional title: (e.g. Marketing Manager or Management Accountant) Tailor the title to match your target jobs.
- Email address: Ensure that it look professional (e.g.shane.smith21@gmail.com) and don’t use an old one with your school nickname in like shanzeybwoySmitho666@gmail.com.
- Phone number: Ideally your mobile so that you can be easily reached. Don’t forget to triple check the number is correct!
- Location: Add the general location of where you are looking to work (e.g. Sydney, Brisbane).
You can also add some of the following details optionally:
- Webpage links: You can link out to a relevant social profile such as LinkedIn or even a portfolio. Make sure anything you link to is high-quality and kept up-to-date.
- Photograph: Photographs aren’t normally required but employers in creative industries sometimes like to see them. If you decide to add, make sure that you look professional and don’t take up too much space on the page with it.
You do not need to add personal details such as your date of birth, full address, or gender. These details aren’t needed to make a hiring decision and will waste space on your resume.
Administrative Assistant Resume Summary
Your resume summary is a short introductory paragraph at the top of the page, designed to give recruiters a high-level overview of your suitability.
If you want to hook recruiters attention and encourage them to read more of your resume, do the following
- Keep it short: Aim for a concise summary of 3 to 5 sentences, ensuring it can be quickly scanned. You can elaborate on details later, in the work experience section.
- Tailor to target jobs: Enhance your resume’s impact by incorporating key skills and keywords from the job adverts you’re applying for, making it easier for recruiters to notice your relevance.
- Avoid using cliches: Steer clear of clichés such as “dynamic multitasker” or “goal-oriented individual” – they’re tired non-factual phrases that won’t make you stand out to employers.
Administrative Assistant resume summary example
What to include in your Administrative Assistant resume summary
- Summary of your experience: What kind of companies have you worked for? What types of jobs have you done? Give employers a clear picture of your experience.
- Relevant skills: Demonstrate your suitability for Administrative Assistant positions by emphasising your most relevant skills for the role.
- Qualifications: Ensure to briefly note any qualifications relevant to Administrative Assistant roles, indicating your suitability for the position.
- Benefits of hiring you: Employers want to know what value you will bring them, whether it’s increasing their revenue or helping them to complete projects ahead of schedule.
Quick tip: Choose from hundreds of pre-written summaries across all industries, and add one to your resume with one-click in our Resume Builder. All written by recruitment experts and easily tailored to suit your unique skillset and style.
Core skills section
If you really want to ensure that your resume gets noticed, add a core skills section.
It’s a bullet pointed list of your most in-demand skills relating to Administrative Assistant jobs.
Keep each one under 4 words in length, so they jump off the page and are easily spotted by even the busiest hiring managers.
Skills for your Administrative Assistant resume
Document Management – Maintaining and organising files, managing physical and digital records, and ensuring information is accessible and secure.
Database Administration – Handling database software, entering data accurately, and managing information systems to support business operations.
Meeting Coordination – Organising and scheduling meetings, preparing agendas, and taking minutes to facilitate effective team discussions and decision-making.
Travel Arrangements – Planning and booking travel itineraries, including flights, accommodation, and transportation for staff and visitors.
Financial Recordkeeping – Tracking and recording financial transactions, processing invoices, and managing expense reports to maintain accurate fiscal records.
Microsoft Office Proficiency – Utilising Microsoft Word, Excel, PowerPoint, and Outlook to create documents, manage spreadsheets, prepare presentations, and communicate via email.
Typing and Word Processing – Typing documents with speed and accuracy, formatting text, and ensuring documents are presented professionally.
Reception Duties – Greeting visitors, managing incoming calls, and providing general support to enhance the organisation’s professional image.
Project Management Assistance – Supporting project planning, tracking milestones, and coordinating resources to assist with project delivery.
Correspondence Handling – Drafting, proofreading, and dispatching formal letters, emails, and memos to facilitate official communication channels.
Quick tip: Our Resume Builder contains thousands of in-demand skills for every profession that can be added to your resume in seconds – saving you time and greatly improving your chances of landing job interviews and getting hired.
Work experience section
Your work experience section gives you the opportunity to showcase the contributions you can make to potential employers.
List your past jobs starting with the most recent and focus on detailing your last 3-5 years of work.
Structuring your jobs
To help recruiters understand your past roles, organise each position in the following manner.
Outline
Begin detailing each role with a 1-2 sentence overview that clarifies your employer’s business, your position within the company, and the fundamental goals of the job.
Key responsibilities
Add 5-8 bullet points to show what your main responsibilities are, emphasising key skills, knowledge and tools used.
Keep each point concise and demonstrate how your work feeds into the wider running of the company.
Key achievements
Lastly, prove impact by highlight 1-3 key achievements that you made within the role.
Struggling to think of an achievement? If it had a positive impact on your company, it counts.
For example, you might have increased company profits, improved processes, or helped a customer to achieve their goals.
Add numbers to quantify your achievements if you can.
Example job for Administrative Assistant resume
Outline
Working within the administration team, comprising of 3 members, responsible for supporting and training staff in company systems and procedures.
Key Responsibilities
- Supervising the delivery of business support for department managers and front line staff
- Directing and enhancing daily administrative operations relating to appointment bookings, cancellations, confirmations and enquiries
- Processing and maintaining referral letters, patient correspondence, and patient records
- Using Microsoft Excel and internal company systems to reconcile deposits and monthly accounts
Quick tip: Create impressive job descriptions easily in our Resume Builder by adding pre-written job phrases for every industry and career stage.
Education section
Include your education near the bottom of your resume.
List your academic qualifications in bullet points, focusing on those most applicable to Administrative Assistant positions.
If you possess considerable experience, you can keep this brief, however if you have less experience you should provide detailed insights into how your education has prepared you for the position.
This section can include:
- University degrees
- Industry specific qualifications for Administrative Assistant jobs
- Vocational education and training (VET) diplomas
- Senior Secondary Certificate of Education (SSCE)
Additional information (optional)
At the very bottom of your resume you can add an additional info section, for anything else that might help you to look more appealing to employers.
This is often used for hobbies and interests, but can also include awards, publications or a list of technical skills.
If you are considering adding anything here, remember to only include things that are related to your work, or things which are very impressive.
Don’t add common pastime hobbies such as watching TV or socialising with friends, as they won’t make any impact.
Although creating a standout Administrative Assistant resume is no small feat, following these steps will help you produce a resume that not only draws responses from recruiters but also results in a significant number of interviews.
Remember to thoroughly proofread your resume and adapt it to each specific job to ensure it remains relevant.
Good luck with your job search!