If you’re keen to land a role as a Data Entry Clerk, you’ll need a resume that’s as tidy and efficient as the databases you manage.
We’re here to lend a hand with a chockers guide full of tips to make your skills shine on paper.
Take a squiz at our Data Entry Clerk resume example below and get cracking on an application that’ll open doors!
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Data Entry Clerk Resume Example
This example Data Entry Clerk resume gives you a good idea of how your resume should look.
It’s clean, attractive, easy-to-read, and it clearly highlights the essential information to time-strapped recruiters.
Here’s a step-by-step guide on how to create your own impressive Data Entry Clerk resume.
Data Entry Clerk resume structure & format
Resume structure
The importance of a well-structured resume cannot be overstated for Data Entry Clerk positions.
For a resume that stands out to recruiters, structure it with these key sections:
- Contact details: Your full name and contact options.
- Resume summary: A succinct summary showcasing your expertise and skills.
- Core skills: A list of skills essential for Data Entry Clerk jobs, presented in bullet points.
- Work experience: Your job history, with the most recent roles first.
- Education: Your formal education and any relevant training.
- Additional info: Optional section for highlighting unique skills or interests that relate to Data Entry Clerk.
How to format your Data Entry Clerk resume
The format of your resume determines how attractive it will look to hiring managers, and how easy it will be for them to read.
Here are the main things to remember when formatting your resume.
- Resume length: Keep your resume between 1 to 2 pages long because recruiters see tons of resumes every day and only have limited time to read each one.
- Font & colour scheme: Choose a clear and easy-to-read font, steering clear of overly decorative ones that could hinder readability. Stick with a classic black-text-on-white-background for the body of the resume, but don’t shy away from adding a hint of colour elsewhere to make your resume stand out.
- Page layout: Divide the page into clearly visible sections using bold headings or borders, so that readers can quickly pinpoint the information they want.
- Break text up: Break text up into concise bullet points and short paragraphs to make it easy for busy recruiters to digest the info.
- Photos: Photos are not mandatory in Australia but you can add a small headshot to the top if you like.
Quick tip: Achieving a professional look for your resume can be difficult and time-consuming. If you want to create an attractive resume quickly, try our Resume Builder and use one of our eye-catching professional resume templates.
Contact Details
Ensuring that employers can identify and reach you is crucial, so while the contact details section might seem straightforward, it’s vital to perfect it.
Ensure you include these four key details prominently at the top of your resume, without taking up too much space:
- Your name and professional title: Such as IT Project Manager or Healthcare Assistant, tailored to reflect the positions you are applying for.
- Email address: Choose a professional email (e.g. hayley.j.benson@gmail.com) over one that may appear unprofessional or outdated, like crazy-hay-21@gmail.com.
- Phone number: List your mobile number to ensure you are easily contactable. Always triple-check for accuracy.
- Location: Mention the general region where you’re seeking employment, for example, Sydney, Melbourne.
Additionally, you may add these details if relevant:
- Webpage links: Link to a professional online profile such as LinkedIn or a personal portfolio, ensuring all content is professional and up-to-date.
- Photograph: Although not commonly required, a professional photograph may be beneficial if you’re in a creative industry. If included, it should be modest in size and professionally presented.
Avoid including personal information such as your date of birth, full address, or gender. These details do not assist in the hiring process and take up valuable space on your resume.
Data Entry Clerk Resume Summary
Your resume summary is a vital, brief paragraph at the beginning of your resume that serves as a quick introduction to your capabilities and alignment with the job. This section is essential for making a strong first impression.
Engage recruiters right off the bat and prompt them to continue reading your resume by implementing these effective strategies:
- Keep it short: Keep your summary between 3 to 5 sentences long so it can be read within seconds. Save the detail for your work experience section.
- Tailor to target jobs: Fill your summary with as many keywords from the job adverts you are targeting as possible. This will ensure recruiters instantly see your suitability.
- Avoid using cliches: Thinking about calling yourself a “hard working team player who thinks outside the box“? Don’t! These phrases are meaningless and don’t provide employers with the facts they want.
Data Entry Clerk resume summary example
What to include in your Data Entry Clerk resume summary
- Summary of your experience: Outline the variety of roles you’ve undertaken and the organisations you’ve been part of to give employers a clear overview of your career experience.
- Relevant skills: Highlight your most valuable skills, focusing on job-specific skills for Data Entry Clerk jobs.
- Qualifications: Add a brief mention of any qualifications that are relevant to Data Entry Clerk jobs, to show that you are qualified for the role.
- Benefits of hiring you: Employers want to know what value you will bring them, whether it’s increasing their revenue or helping them to complete projects ahead of schedule.
Quick tip: Choose from hundreds of pre-written summaries across all industries, and add one to your resume with one-click in our Resume Builder. All written by recruitment experts and easily tailored to suit your unique skillset and style.
Core skills section
To catch the eye of recruiters, include a core skills section on your resume.
This should be a bullet-pointed list showcasing your most sought-after skills specific to Data Entry Clerk roles.
Limit each skill to four words to ensure they stand out clearly to busy hiring managers.
Skills for your Data Entry Clerk resume
Fast Typing – Accurate and efficient typing abilities, allowing for the quick input of data into computer systems.
Numeric Data Entry – Entering numerical information with precision, often using a 10-key pad for efficiency.
Database Management – Utilising various database software to organise, store, and retrieve data as required.
Spreadsheets Proficiency – Operating spreadsheet tools such as Microsoft Excel to sort, filter, and present data effectively.
Word Processing – Crafting and formatting documents using word processing software like Microsoft Word.
Transcription – Converting audio recordings into written text with a high degree of accuracy.
Error Checking – Reviewing data for inaccuracies and making necessary corrections to ensure information is error-free.
Form Processing – Inputting data from paper forms into electronic systems, often involving the use of specialised form entry software.
Document Scanning – Digitising physical documents into electronic formats for easy data capture and storage.
Software Use – Navigating various types of data entry and office productivity software to complete tasks efficiently.
Quick tip: Our Resume Builder contains thousands of in-demand skills for every profession that can be added to your resume in seconds – saving you time and greatly improving your chances of landing job interviews and getting hired.
Work experience section
Your work experience section is your chance to show employers what value you can bring to them.
List your previous jobs in reverse chronological order, focusing on your last 3-5 years of experience.
Structuring your jobs
Ensure that your employment history is easily understandable by structuring your roles in this way.
Outline
Begin detailing each role with a 1-2 sentence overview that clarifies your employer’s business, your position within the company, and the fundamental goals of the job.
Key responsibilities
List 5-8 bullet points detailing your main responsibilities within the job, highlighting important skills, knowledge and tools that you use.
Keep each point brief and show who you interact with, and how you contribute to the organisation.
Key achievements
Lastly, prove impact by highlight 1-3 key achievements that you made within the role.
Struggling to think of an achievement? If it had a positive impact on your company, it counts.
For example, you might have increased company profits, improved processes, or helped a customer to achieve their goals.
Add numbers to quantify your achievements if you can.
Example job for Data Entry Clerk resume
Outline
Working alongside a team of 10 Data Entry Clerk’s to process, clean and input client data, for a nationwide finance corporation with headquarters based in Perth.
Key Responsibilities
- Maintain the company database including entering new and updated customer and account information.
- Compile and sort information in preparation for entry into the database.
- Work in line with data entry priorities, adapting quickly as needs change.
- Crosscheck multiple systems and paper-based sources to locate missing data and ensure database records are completed fully.
Quick tip: Create impressive job descriptions easily in our Resume Builder by adding pre-written job phrases for every industry and career stage.
Education section
Include your education near the bottom of your resume.
List your academic qualifications in bullet points, focusing on those most applicable to Data Entry Clerk positions.
If you possess considerable experience, you can keep this brief, however if you have less experience you should provide detailed insights into how your education has prepared you for the position.
This section can include:
- University degrees
- Industry specific qualifications for Data Entry Clerk jobs
- Vocational education and training (VET) diplomas
- Senior Secondary Certificate of Education (SSCE)
Additional information (optional)
Consider placing an additional info section at the bottom of your resume for extracurricular details that might make you more attractive to employers.
This section can showcase hobbies, awards, publications, or a catalogue of technical skills.
Ensure anything you list here is relevant to your job or notably remarkable.
Refrain from mentioning generic hobbies such as watching TV or hanging out with friends, as they do not enhance your professional profile.
Although creating a standout Data Entry Clerk resume is no small feat, following these steps will help you produce a resume that not only draws responses from recruiters but also results in a significant number of interviews.
Remember to thoroughly proofread your resume and adapt it to each specific job to ensure it remains relevant.
Good luck with your job search!