Keen to keep an office running smoothly and ensure it’s the backbone of any successful business?
As an office administrator, your resume needs to demonstrate your organisational prowess and attention to detail.
Get cracking with our guide, which includes a top-notch Office Administrator resume example that’s sure to impress potential employers.
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Office Administrator Resume Example
This example Office Administrator resume showcases the optimal structure and great content to include in your own resume.
Designed to be professional and easy for recruiters to read, it serves as an excellent example of a good Office Administrator resume.
Next, we’ll guide you through the process of developing a compelling Office Administrator resume of your own.
Office Administrator resume structure & format
Resume structure
The importance of a well-structured resume cannot be overstated for Office Administrator positions.
For a resume that stands out to recruiters, structure it with these key sections:
- Contact details: Your full name and contact options.
- Resume summary: A succinct summary showcasing your expertise and skills.
- Core skills: A list of skills essential for Office Administrator jobs, presented in bullet points.
- Work experience: Your job history, with the most recent roles first.
- Education: Your formal education and any relevant training.
- Additional info: Optional section for highlighting unique skills or interests that relate to Office Administrator.
How to format your Office Administrator resume
The format of your resume determines how attractive it will look to hiring managers, and how easy it will be for them to read.
Here are the main things to remember when formatting your resume.
- Resume length: Keep your resume concise, aiming for 1 to 2 pages. With recruiters swamped by resumes daily, keeping it brief can help you stand out.
- Font & colour scheme: Use a simple font which is easy to read and avoid elaborate ones which might make reading difficult. Go for black-text-on-white background, but feel free to add a splash of colour in the design to help your resume stand out.
- Page layout: Split your page into distinct sections using bold headings or borders, making it easy for readers to locate the information they need at a glance.
- Break text up: Make use of bullet points and short paragraphs to breakup text, simplifying the info for busy recruiters to digest.
- Photos: Photos are not mandatory in Australia but you can add a small headshot to the top if you like.
Quick tip: Achieving a professional look for your resume can be difficult and time-consuming. If you want to create an attractive resume quickly, try our Resume Builder and use one of our eye-catching professional resume templates.
Contact Details
Employers need to know who you are, and how to contact you – so whilst your contact details section is fairly simple, it’s important to get it right.
Add these 4 essential details to the top of your resume, trying not to take up too much space:
- Your name and a professional title: (e.g. Finance Assistant or Account Manager) tailor the title to match your target jobs.
- Email address: Ensure that it look professional (e.g. Jade-gowers@gmail.com) and don’t use an old one with your school nickname in like jazzyjade69@gmail.com
- Phone number: Ideally your mobile so that you can be easily reached. Don’t forget to triple check the number is correct!
- Location: Add the general location of where you are looking to work (e.g. Melbourne, Adelaide)
You can also add some of the following details optionally.
- Webpage links: you can link out to a relevant social profile such as LinkedIn or even a portfolio. Make sure anything you link to is high-quality and kept up-to-date.
- Photograph: Photographs aren’t normally required but employers in creative industries sometimes like to see them. If you decide to add, make sure that you look professional and don’t take up too much space on the page with it.
You do not need to add personal details such as your date of birth, full address, or gender. These details aren’t needed to make a hiring decision and will waste space on your resume.
Office Administrator Resume Summary
Your resume summary is a vital, brief paragraph at the beginning of your resume that serves as a quick introduction to your capabilities and alignment with the job. This section is essential for making a strong first impression.
Engage recruiters right off the bat and prompt them to continue reading your resume by implementing these effective strategies:
- Keep it short: Aim for a concise summary of 3 to 5 sentences, ensuring it can be quickly scanned. You can elaborate on details later, in the work experience section.
- Tailor to target jobs: To stand out, align your summary closely with the skills and keywords found in your target job adverts, increasing the likelihood that recruiters will recognise your fit for the role.
- Avoid using cliches: Thinking about calling yourself a “hard working team player who thinks outside the box“? Don’t! These phrases are meaningless and don’t provide employers with the facts they want.
Office Administrator resume summary example
What to include in your Office Administrator resume summary
- Summary of your experience: Summarise the range of positions you’ve held and the companies you’ve been associated with to offer employers a complete understanding of your professional experiences.
- Relevant skills: Showcase your key skills, emphasising those tailored for Office Administrator roles.
- Qualifications: Remember to mention any qualifications applicable to Office Administrator jobs, showcasing your suitability for the role.
- Benefits of hiring you: Highlight the benefits you can bring to the employer, whether it’s in terms of cost reduction, efficiency improvements, or revenue generation for the company.
Quick tip: Choose from hundreds of pre-written summaries across all industries, and add one to your resume with one-click in our Resume Builder. All written by recruitment experts and easily tailored to suit your unique skillset and style.
Core skills section
To catch the eye of recruiters, include a core skills section on your resume.
This should be a bullet-pointed list showcasing your most sought-after skills specific to Office Administrator roles.
Limit each skill to four words to ensure they stand out clearly to busy hiring managers.
Skills for your Office Administrator resume
Document Management – Handling the filing, storage, and retrieval of office documents, both physical and electronic, to ensure efficient information flow and record keeping.
Financial Record Keeping – Tracking financial transactions, processing invoices, and maintaining accurate financial records in accordance with accounting principles.
Database Administration – Maintaining and updating databases with client and business information, ensuring data integrity and security.
Microsoft Office Proficiency – Utilising Microsoft Office Suite applications such as Word, Excel, and PowerPoint to create reports, presentations, and documents.
Typing and Word Processing – Producing accurate and well-formatted documents at a high words per minute typing speed.
Reception Duties – Managing the front desk, answering phones, greeting visitors, and handling inquiries with professionalism.
Scheduling and Calendar Management – Organising appointments, meetings, and events using electronic calendars to ensure effective time allocation.
Travel Coordination – Arranging travel itineraries, accommodations, and transportation for staff, while managing related expenses and documentation.
Report Generation – Compiling and preparing regular reports such as financial data, office inventory, and staff performance for review by management.
Technical Troubleshooting – Resolving basic technical issues with office equipment, including computers, printers, and phones, to minimise downtime.
Quick tip: Our Resume Builder contains thousands of in-demand skills for every profession that can be added to your resume in seconds – saving you time and greatly improving your chances of landing job interviews and getting hired.
Work experience section
Your work experience section is crucial in demonstrating your value to potential employers.
Organise your past positions in reverse chronological order, emphasising your most recent 3-5 years of professional experience.
Structuring your jobs
To help recruiters understand your past roles, organise each position in the following manner.
Outline
Begin detailing each role with a 1-2 sentence overview that clarifies your employer’s business, your position within the company, and the fundamental goals of the job.
Key responsibilities
Outline your primary duties in 5-8 bullet points, focusing on essential skills, tools, and expertise.
Ensure each point is succinct, indicating your interactions within the company and your contributions to its success.
Key achievements
Finish each role’s section with 1-3 standout achievements that positively influenced your employer.
Use concrete metrics to illustrate these successes, whether they involve enhancing efficiency, saving costs, or driving project advancements.
Example job for Office Administrator resume
Outline
Providing essential administrative support to a busy accounting firm, ensuring the smooth operation of day-to-day office activities.
Key Responsibilities
- Manage and update client records and databases with high accuracy.
- Coordinate meetings and appointments, including room bookings and equipment.
- Handle incoming and outgoing correspondence, including email, mail, and packages.
- Assist with financial transactions, including invoice processing and expense tracking.
Quick tip: Create impressive job descriptions easily in our Resume Builder by adding pre-written job phrases for every industry and career stage.
Education section
In the lower part of your resume, add a section dedicated to education.
Present this information in a bullet-point format, concentrating on qualifications that are directly relevant to Office Administrator jobs.
Candidates with extensive professional experience can limit this section to key details, whereas if you have little or no experience you should expand on your academic achievements to demonstrate relevant skills.
This section can include:
- University degrees
- Industry specific qualifications for Office Administrator jobs
- Vocational education and training (VET) diplomas
- Senior Secondary Certificate of Education (SSCE)
Additional information (optional)
Consider placing an additional info section at the bottom of your resume for extracurricular details that might make you more attractive to employers.
This section can showcase hobbies, awards, publications, or a catalogue of technical skills.
Ensure anything you list here is relevant to your job or notably remarkable.
Refrain from mentioning generic hobbies such as watching TV or hanging out with friends, as they do not enhance your professional profile.
Constructing a compelling Office Administrator resume requires effort, but by following the steps provided, you can assemble a resume that prompts replies from recruiters and generates multiple interviews.
Be sure to revise your resume carefully upon completion and tailor it for each application to confirm your alignment with the job requirements.
Good luck with your job search!