Ready to take the next step in your administrative career with a role as an Office Assistant?
Crafting a standout resume is crucial to show potential employers you’ve got the organisational chops they’re after.
To give you a leg up, here’s an Office Assistant resume example and a guide brimming with friendly advice to get you started.
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Office Assistant Resume Example
The example Office Assistant resume above demonstrates the ideal format and content your resume should have.
Its professional and clean layout is designed for optimal readability by busy hiring managers.
Follow our comprehensive guide to write your own effective Office Assistant resume.
Office Assistant resume structure & format
Resume structure
A well-organized resume is your ticket to job interviews.
Ensure you include these sections in your resume to impress recruiters:
- Contact details: Your name and best contact information.
- Resume summary: A brief but powerful summary of your key skills and experiences.
- Core skills: A focused list of skills relevant to Office Assistant jobs.
- Work experience: A detailed account of your past positions, starting with the most recent.
- Education: Your educational qualifications.
- Additional info: Optional section for extra credentials or interests that support your application.
How to format your Office Assistant resume
The layout of your resume is crucial in making it appealing and accessible to hiring managers.
Keep these key points in mind when arranging your resume format.
- Resume length: Keep your resume concise, aiming for 1 to 2 pages. With recruiters swamped by resumes daily, keeping it brief can help you stand out.
- Font & colour scheme: Opt for a straightforward font that’s easy on the eyes, avoiding fancy ones that could be hard to read. Stick to a black-text-on-white background, but don’t hesitate to add a touch of colour to make your resume pop.
- Page layout: Divide the page into clearly visible sections using bold headings or borders, so that readers can quickly pinpoint the information they want.
- Break text up: Break up text with concise bullet points and brief paragraphs, ensuring busy recruiters can easily absorb the info.
- Photos: In Australia, photos aren’t compulsory, but you can include a small headshot at the top if you want.
Quick tip: Achieving a professional look for your resume can be difficult and time-consuming. If you want to create an attractive resume quickly, try our Resume Builder and use one of our eye-catching professional resume templates.
Contact Details
Employers need to know who you are, and how to contact you – so whilst your contact details section is fairly simple, it’s important to get it right.
Add these 4 essential details to the top of your resume, trying not to take up too much space:
- Your name and a professional title: (e.g. Marketing Manager or Management Accountant) Tailor the title to match your target jobs.
- Email address: Ensure that it look professional (e.g.shane.smith21@gmail.com) and don’t use an old one with your school nickname in like shanzeybwoySmitho666@gmail.com.
- Phone number: Ideally your mobile so that you can be easily reached. Don’t forget to tripe check the number is correct!
- Location: Add the general location of where you are looking to work (e.g. Sydney, Brisbane).
You can also add some of the following details optionally:
- Webpage links: You can link out to a relevant social profile such as LinkedIn or even a portfolio. Make sure anything you link to is high-quality and kept up-to-date.
- Photograph: Photographs aren’t normally required but employers in creative industries sometimes like to see them. If you decide to add, make sure that you look professional and don’t take up too much space on the page with it.
You do not need to add personal details such as your date of birth, full address, or gender. These details aren’t needed to make a hiring decision and will waste space on your resume.
Office Assistant Resume Summary
Your resume summary is a short introductory paragraph at the top of the page, designed to give recruiters a high-level overview of your suitability.
If you want to hook recruiters attention and encourage them to read more of your resume, do the following:
- Keep it short: Keep your resume summary succinct with 3 to 5 sentences. This allows hiring managers to grasp your key points rapidly, reserving more in-depth information for the work experience section.
- Tailor to target jobs: Enhance your resume’s impact by incorporating key skills and keywords from the job adverts you’re applying for, making it easier for recruiters to notice your relevance.
- Avoid using cliches: Steer clear of clichés such as “dynamic multitasker” or “goal-oriented individual” – they’re tired non-factual phrases that won’t make you stand out to employers.
Office Assistant resume summary example
What to include in your Office Assistant resume summary
- Summary of your experience: Provide a summary of your work history, including the types of roles you’ve held, the companies you’ve worked for, and the extent of your experience.
- Relevant skills: Highlight your most valuable skills, focusing on job-specific skills for Office Assistant jobs.
- Qualifications: Include a short note about any relevant qualifications for Office Assistant roles to demonstrate your suitability for the position.
- Benefits of hiring you: Employers want to know what value you will bring them, whether it’s increasing their revenue or helping them to complete projects ahead of schedule.
Quick tip: Choose from hundreds of pre-written summaries across all industries, and add one to your resume with one-click in our Resume Builder. All written by recruitment experts and easily tailored to suit your unique skillset and style.
Core skills section
Highlight your suitability for Office Assistant roles by including a core skills section in your resume.
Present a list of your essential skills in bullet-point format, each capped at four words, ensuring they are immediately noticeable to hiring managers.
Skills for your Office Assistant resume
Typing Proficiency – Accurately typing documents and correspondence at a high speed to ensure efficient communication and record-keeping.
Microsoft Office Mastery – Demonstrating thorough knowledge and expertise in Microsoft Office suite, including Word, Excel, PowerPoint, and Outlook for various office tasks.
Data Entry Accuracy – Entering data swiftly and accurately into databases, spreadsheets, and systems, ensuring the integrity of information.
Filing Systems Organisation – Establishing and maintaining both electronic and physical filing systems to ensure quick retrieval and secure storage of documents.
Reception Duties – Handling front desk operations, including answering phones, greeting visitors, and managing appointments with professionalism.
Bookkeeping Basics – Recording financial transactions, managing invoices, and preparing basic financial statements to support office accounting practices.
Calendar Management – Organising and maintaining multiple calendars to schedule meetings, appointments, and events without conflicts.
Mail Handling – Sorting, distributing, and dispatching incoming and outgoing mail and packages to ensure timely delivery and processing.
Document Preparation – Crafting, formatting, and editing official documents such as reports, letters, and memos to meet organisational standards.
Technical Troubleshooting – Resolving basic technical issues with office equipment like printers, photocopiers, and computers to minimise downtime.
Quick tip: Our Resume Builder contains thousands of in-demand skills for every profession that can be added to your resume in seconds – saving you time and greatly improving your chances of landing job interviews and getting hired.
Work experience section
Your work experience section is crucial in demonstrating your value to potential employers.
Organise your past positions in reverse chronological order, emphasising your most recent 3-5 years of professional experience.
Structuring your jobs
Ensure that your employment history is easily understandable by structuring your roles in this way.
Outline
Kick each job off with a 1-2 sentence overview to build context for readers, including what your team/employer does, where you sit within the company and the purpose of the job.
Key responsibilities
Use bullet points to detail the key responsibilities of your role, highlighting hard skills, software and knowledge wherever you can.
Keep them short and sharp to make them easily digestible by readers.
Key achievements
Round up each role by listing 1-3 key achievements that had a big positive impact on the employer (like saving them money or completing a project ahead of schedule).
Wherever possible, quantify them using hard facts and figures to prove the value you delivered.
Example job for Office Assistant resume
Outline
Greet visitors and clients warmly, and direct them to the appropriate personnel or sites, for a leading concrete building company with a strong reputation for delivering high-quality projects on time and within budget.
Key Responsibilities
- Answer and manage calls, take messages, and relay information accurately and promptly.
- Process incoming and outgoing correspondence, including mail, emails, and faxes.
- Help with filing, scanning documents, and maintaining electronic/hard copy systems.
- Order furniture and supplies such as stationery, paper products, writing instruments, desktop accessories, and IT other devices to ensure adequate stock levels.
Quick tip: Create impressive job descriptions easily in our Resume Builder by adding pre-written job phrases for every industry and career stage.
Education section
Place your education section towards the end of your resume.
It should be formatted as a bullet-pointed list highlighting your qualifications and academic achievements, especially those pertinent to Office Assistant roles.
Experienced candidates should keep this section concise, but if you have minimal experience you can elaborate on these qualifications to showcase your relevant skills and knowledge.
This section can include:
- University degrees
- Industry specific qualifications for Office Assistant jobs
- Vocational education and training (VET) diplomas
- Senior Secondary Certificate of Education (SSCE)
Additional information (optional)
At the very bottom of your resume you can add an additional info section, for anything else that might help you to look more appealing to employers.
This is often used for hobbies and interests, but can also include awards, publications or a list of technical skills.
If you are considering adding anything here, remember to only include things that are related to your work, or things which are very impressive.
Don’t add common pastime hobbies such as watching TV or socialising with friends, as they won’t make any impact.
While writing an exceptional Office Assistant resume is demanding, the steps outlined above should guide you in crafting a document that engages recruiters and brings in many interview requests.
It is crucial to proofread your resume thoroughly and tailor it for each application to ensure you are seen as a fitting candidate.
Good luck with your job search!