As the backbone of any well-run office, your role as an Office Manager means juggling a variety of tasks with seamless efficiency.
To land your next job, you’ll need a standout Office Manager resume that clearly presents your organisational prowess and leadership skills.
Check out our Office Manager resume example and guide below to create an application that opens doors for you.
Contents
|
Office Manager Resume Example
This Office Manager resume example demonstrates the ideal format and content for your application.
Its professional layout ensures that recruiters can quickly and efficiently digest the information.
Follow our detailed guide below to craft your own stand out Office Manager resume.
Office Manager resume structure & format
Resume structure
The importance of a well-structured resume cannot be overstated for Office Manager positions.
For a resume that stands out to recruiters, structure it with these key sections:
- Contact details: Your full name and contact options.
- Resume summary: A succinct summary showcasing your expertise and skills.
- Core skills: A list of skills essential for Office Manager jobs, presented in bullet points.
- Work experience: Your job history, with the most recent roles first.
- Education: Your formal education and any relevant training.
- Additional info: Optional section for highlighting unique skills or interests that relate to Office Manager.
How to format your Office Manager resume
A well-formatted resume catches the eye of recruiters and makes it simple for them to review it.
Follow these resume format guidelines to ensure your resume is both attractive and easy to navigate.
- Resume length: Keep your resume concise, aiming for 1 to 2 pages. With recruiters swamped by resumes daily, keeping it brief can help you stand out.
- Font & colour scheme: Use a simple font which is easy to read and avoid elaborate ones which might make reading difficult. Go for black-text-on-white background, but feel free to add a splash of colour in the design to help your resume stand out.
- Page layout: Ensure your page is divided into clear sections with bold headings or borders, as this enables readers to quickly pinpoint the information they’re interested in.
- Break text up: Make use of bullet points and short paragraphs to breakup text, simplifying the info for busy recruiters to digest.
- Photos: Photos aren’t necessary in Australia, but if you want, you can include a small headshot at the top.
Quick tip: Achieving a professional look for your resume can be difficult and time-consuming. If you want to create an attractive resume quickly, try our Resume Builder and use one of our eye-catching professional resume templates.
Contact Details
Ensuring that employers can identify and reach you is crucial, so while the contact details section might seem straightforward, it’s vital to perfect it.
Ensure you include these four key details prominently at the top of your resume, without taking up too much space:
- Your name and professional title: Such as IT Project Manager or Healthcare Assistant, tailored to reflect the positions you are applying for.
- Email address: Choose a professional email (e.g. hayley.j.benson@gmail.com) over one that may appear unprofessional or outdated, like crazy-hay-21@gmail.com.
- Phone number: List your mobile number to ensure you are easily contactable. Always triple-check for accuracy.
- Location: Mention the general region where you’re seeking employment, for example, Sydney, Melbourne.
Additionally, you may add these details if relevant:
- Webpage links: Link to a professional online profile such as LinkedIn or a personal portfolio, ensuring all content is professional and up-to-date.
- Photograph: Although not commonly required, a professional photograph may be beneficial if you’re in a creative industry. If included, it should be modest in size and professionally presented.
Avoid including personal information such as your date of birth, full address, or gender. These details do not assist in the hiring process and take up valuable space on your resume.
Office Manager Resume Summary
Your resume summary is a vital, brief paragraph at the beginning of your resume that serves as a quick introduction to your capabilities and alignment with the job. This section is essential for making a strong first impression.
Engage recruiters right off the bat and prompt them to continue reading your resume by implementing these effective strategies:
- Keep it short: Keep your resume summary succinct with 3 to 5 sentences. This allows hiring managers to grasp your key points rapidly, reserving more in-depth information for the work experience section.
- Tailor to target jobs: To stand out, align your summary closely with the skills and keywords found in your target job adverts, increasing the likelihood that recruiters will recognise your fit for the role.
- Avoid using cliches: Resist the temptation to describe yourself as a “self-starter” or a “results-driven professional” – these clichés offer little insight into your actual capabilities.
Office Manager resume summary example
What to include in your Office Manager resume summary
- Summary of your experience: Provide a summary of your work history, including the types of roles you’ve held, the companies you’ve worked for, and the extent of your experience.
- Relevant skills: Demonstrate your suitability for Office Manager positions by emphasising your most relevant skills for the role.
- Qualifications: Remember to mention any qualifications applicable to Office Manager jobs, showcasing your suitability for the role.
- Benefits of hiring you: Employers want to see the value you offer to their organisation, whether it’s through cost savings, enhanced productivity, or increased customer acquisition.
Quick tip: Choose from hundreds of pre-written summaries across all industries, and add one to your resume with one-click in our Resume Builder. All written by recruitment experts and easily tailored to suit your unique skillset and style.
Core skills section
If you really want to ensure that your resume gets noticed, add a core skills section.
It’s a bullet pointed list of your most in-demand skills relating to Office Manager jobs.
Keep each one under 4 words in length, so they jump off the page and are easily spotted by even the busiest hiring managers.
Skills for your Office Manager resume
Financial Administration – Managing financial operations including budget preparation, expense tracking, and financial reporting to ensure the office runs within allocated financial resources.
Project Coordination – Leading office projects from inception to completion, ensuring goals are met while adhering to approved timelines and budgets.
Database Management – Maintaining and updating databases with employee, financial, and operational data to support efficient office management.
Procurement – Handling the procurement of office supplies, equipment, and services while negotiating with vendors to secure cost-effective contracts.
Human Resources Procedures – Administering HR-related tasks such as recruitment, onboarding, payroll processing, and maintaining employee records in compliance with legal requirements.
IT Proficiency – Operating a range of office software, including spreadsheets, databases, word processing, and presentation software to produce documents and manage information.
Facilities Management – Overseeing the maintenance and upkeep of office premises to ensure a safe and comfortable working environment for all staff.
Compliance Monitoring – Ensuring that office operations and procedures comply with legal regulations and internal policies to mitigate risk and maintain organisational standards.
Record Keeping – Implementing efficient filing systems for physical and digital documents to ensure information is organised and easily retrievable.
Scheduling and Calendar Management – Coordinating meetings, appointments, and travel arrangements for senior staff to optimise time and resources.
Quick tip: Our Resume Builder contains thousands of in-demand skills for every profession that can be added to your resume in seconds – saving you time and greatly improving your chances of landing job interviews and getting hired.
Work experience section
Your work experience section gives you the opportunity to showcase the contributions you can make to potential employers.
List your past jobs starting with the most recent and focus on detailing your last 3-5 years of work.
Structuring your jobs
To help recruiters understand your past roles, organise each position in the following manner.
Outline
Begin detailing each role with a 1-2 sentence overview that clarifies your employer’s business, your position within the company, and the fundamental goals of the job.
Key responsibilities
Outline your primary duties in 5-8 bullet points, focusing on essential skills, tools, and expertise.
Ensure each point is succinct, indicating your interactions within the company and your contributions to its success.
Key achievements
Round up each role by listing 1-3 key achievements that had a big positive impact on the employer (like saving them money or completing a project ahead of schedule).
Wherever possible, quantify them using hard facts and figures to prove the value you delivered.
Example job for Office Manager resume
Outline
Oversee the operations of an international logistics and transportation company that offers air, land, and sea freight, contract, and supply chain management services.
Key Responsibilities
- Collect and examine logistical and transportation data from various operational sites.
- Delegate administrative tasks to ensure the timely and accurate execution of project deliverables.
- Serve as coordination point for all communications and guarantee project deliverables are realised within strict deadlines.
- Facilitate regular communications efforts and produce accurate and compliant reports that convey program statuses and issues.
Quick tip: Create impressive job descriptions easily in our Resume Builder by adding pre-written job phrases for every industry and career stage.
Education section
Place your education section towards the end of your resume.
It should be formatted as a bullet-pointed list highlighting your qualifications and academic achievements, especially those pertinent to Office Manager roles.
Experienced candidates should keep this section concise, but if you have minimal experience you can elaborate on these qualifications to showcase your relevant skills and knowledge.
This section can include:
- University degrees
- Industry specific qualifications for Office Manager jobs
- Vocational education and training (VET) diplomas
- Senior Secondary Certificate of Education (SSCE)
Additional information (optional)
At the end of your resume, you can consider incorporating a section for additional information.
This part is suitable for hobbies, interests, awards, publications, or technical skills that could enhance your appeal to employers.
When adding content here, ensure it is either directly relevant to your profession or exceptionally impressive.
Avoid listing everyday activities like watching television or casual socialising, as they are unlikely to influence hiring decisions.
Writing a good Office Manager resume isn’t easy, but by following the steps above carefully you should be able to craft a resume which gets responses from recruiters and lands plenty of interviews.
Remember to proofread your resume once it’s finished and always tailor it slightly on every application to ensure you always look highly suitable for the job.
Good luck with your job search!